Roadmap to Developing a Strategic Plan For Your PMO

Project managers are among the most important professionals that operate in all industries today. When you want what’s best for your career as a project manager and the results that you deliver, you need the right tools for the job. 

The market for project management software is expected to grow at a roughly 11% rate today. Software aside, you need to also be able to create a roadmap that’ll serve you. 

The points below will assist you in carving out a PMO strategy that’ll make a difference for you. 

Understand the Advantages and Usefulness of Roadmaps

First things first, you need to get to know the benefit of a project management office (PMO) roadmap. The PMO roadmap is an ideal piece of the puzzle that you should get to know that will help you. 

With a roadmap, you’re able to put goals and details together that’ll help you achieve your objectives. These points will help you put together the best roadmap possible:

Get to Know Where You Want to Go as a Company

If you’re trying to manage your project management roadmap to the fullest, keep functional integration at the forefront of your mind. This starts with understanding your company’s mission and where you’re trying to head. 

It’s during this time that you focus on your macro goals and the purpose of your company and brand as a whole. Take the top-down approach to exploring your company and keep your vision a top priority. 

Brainstorm and Put Actionable Tips to Work

The most important detail for your roadmap is that it’s actionable. If you’re going to carve out an adequate PMO timeline, it starts with brainstorming and understanding which goals are the most important. 

Do your due diligence so that you’re able to brainstorm your project to your heart’s content. During the brainstorming sessions, you’ll learn how exactly a PMO will help, and how you can correctly staff it and move forward. 

Put Together the Resources That’ll Serve You

Next, make sure that your project management needs are addressed by having access to the resources that’ll serve you. Too many companies move forward with their strategic PMO without accurately outlining their needs. 

Some of the resources that you’ll need to hash out include budget and finance, staffing needs, PMO timeline management, tangible resources, and other details. When you have all of the resources in place that you need, you’ll be in a better position to develop an accurate PMO strategy that works. 

Set Definitions for Your PMO Strategic Plan

Take away as much ambiguity as possible when you’re working through a PMO strategic plan. The way around this is to outline goals and definitions in as much clear and painstaking detail as possible. 

As a rule of thumb, make sure that you are setting S.M.A.R.T. goals whenever you can. This acronym refers to goals that are specific, measurable, achievable, relevant to your company’s goals, and based on time. When all of your parameters, objectives, challenges, and outlook are laid out, you will be in a better position to have your plan work in your favor. 

Don’t be afraid to outline it all with specificity so that your plan serves your business goals. 

Hash Out Communication Tools

If you don’t have communication tools in place, your company will be hard-pressed to reach its goals through strategy. Outlining your goals and objectives is one thing, but you also need to stay in touch with professionals throughout every leg of the journey. 

Define the major communication tool that you will use for these conversations. When you are able to keep all of your teams and professionals on the same accord, you’ll maintain momentum with all of your projects. In addition to Slack channels, video chats, and screen-shared meetings, set routine check-ins that let different parts of your team exchange notes with as little time waste as possible. 

Have Solid Leadership in Place

Above all, you need to make certain that you have solid leadership in place. As a project manager, you need to have a sound direction that you are leading people, toward and there are always risks in project management that you need to know about. 

Aside from your guiding hand, you also need a governing body of management professionals that you can exchange notes with. Having other leaders you can trust and confide in will push your project along, add functional integration, and help you steer your ship for success. 

Oversee the Project and Execute Your Strategy

Every PMO strategy requires some oversight and execution on your behalf. Keep in mind that there is likely going to be some chaos and interruptions that you might not have foreseen. 

This is why you need to put contingencies into place and be prepared to redirect course. The key is to make sure that you’re able to keep the project moving despite any hiccups in the process. 

Put Your PMO Strategy Into Action

These tips explain the importance of having a PMO strategy and how you can get the most from it. When you have a working PMO roadmap, the sky is the limit to how much progress you can make. When you’re trying to put these PMO roadmap tips to use, you also need software applications and other tools that’ll help you out. 

WorkOtter has the tools and resources needed to help your company operate more efficiently. To learn more about what we offer and to get in touch with questions, contact us online today. 


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