Status Process

Execution means going out and implementing what has been planned. This seems obvious, but a lot of programs are continually in a state of firefighting because there is no real plan. Not all the projects in a program have to follow the same execution strategy. The program manager’s responsibility for execution begins with establishing the scheduling plans for projects in the program. This is a conscious decision that has to be made on the basis of the priority of the projects, the resources available, the planning horizon, and the organizational constraints. This is a key aspect of setting up a culture that fosters project success. Even in dynamic environments you must have a plan or a series of short plans tailored to the rapidly changing environment

Our 8 part Guide to Program Execution Processes will guide you through processes to plan and execute a variety of projects so you aren’t constantly putting out fires!

Guide to Program Execution Processes

Part 1 of 8: Establish an Appropriate Planning Horizon
Part 2 of 8: Establish a Scheduling Philosophy
Part 3 of 8: Implement a Stage Gate Process to Ensure Proper Execution of the Planned Schedule
Part 4 of 8: Maintain Integrity with Change Control
Part 5 of 8: Create a Status Process That Allows You To Regulate Execution
Part 6 of 8: Ten Obstacles to Effective Project Status
Part 7 of 8: Project Status Meeting Frequency
Part 8 of 8: Guidelines for an Effective Project Status

Part 5 of 8: Create a Status Process That Allows You To Regulate Execution

A project status process is one of the greatest opportunities to establish a positive, disciplined project management culture. In fact, if you exist in an environment that has poor or nonexistent project management processes, the first process that should be rolled out and matured is the project status process.

As a consultant who has observed the innards of many companies, large and small, renowned and unknown, I can attest that an organization’s method of monitoring project status is a key indicator of that organization’s project management quality. “Trust but verify” is a Russian proverb that sums up the purpose of a good project status process.

Project Status Best Practices
Five characteristics of effective project management are common to most evaluation techniques:
1. Consistency. The status process should be basically the same for large and small projects and consistent with their measures of success.
2. Escalation. The status process should provide a mechanism for escalation of key issues.
3. Simplicity. The status process sheet should be on one page but with the ability to drill down for details when necessary.
4. Public. The status process should be available to all (as appropriate) to communicate issues, risks, and corrective action measures.
5. Inclusive. The status process should be a requirement on all projects.

Once your team has decided on their plan and process, PPM software can help you execute that process. WorkOtter helps you successfully execute your program process strategy for project success. Get a demo of WorkOtter and see how we can make your program management effective.

“The Handbook of Program Management: How to Facilitate Project Success with Optimal Program Management, Second Edition” by James T. Brown is a copyrighted work of McGraw-Hill and McGraw-Hill reserves all rights in and to the Content. ©2014 by McGraw-Hill Education. Purchase the book on Amazon.

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