Agile PMO: Definition & Organizational Structure

Did you know that the project management office industry was worth over $6 billion in 2021? By the end of the decade, that is expected to increase by 2.5 times to over $15 billion. 

There are a lot of different types of project management offices that you can use. However, something that you should consider is using agile PMO. 

What is an agile PMO? What does an agile PMO organizational structure look like? 

This is your guide to PMO agile methodology. 

What Is an Agile PMO? 

Before we can talk about agile PMO structure and the benefits of this, you need to understand exactly what agile PMO is. Essentially, this is a type of project management office where teams break down projects into smaller steps and review the progress each step of the way. 

Agile PMO structure is designed to catch mistakes quickly and it is designed to allow business teams with good chemistry to excel. The reason is that this requires a lot of teamwork and will not have a project manager to guide you. Instead, empowered teams have to evaluate themselves and any mistakes that slip through the cracks will be their responsibility. 

That tends to be one of the biggest benefits when discussing PMO agile methodology. 

PMO Organizational Structure Benefits

Now that you have an understanding of what agile PMO is, it is time to break it down further. Here, you are going to see the benefits of this along with the main assets of this PMO. 

Breaking Projects Into Smaller Stages 

One of the best things about this type of PMO is that it helps with working on daunting projects. When your team first hears about a project that can take months or years to complete, you may be overwhelmed about having to work on it. 

However, there are ways to help cope with this. Agile PMO allows business teams to easily break big projects down into smaller stages. 

So, let’s say that there is a meeting about the first stage of the project. The team will go over that stage of the project in the meeting. Then, they will assign tasks and figure out what they are trying to accomplish. 

After that, you need to know what you are moving towards. Then, a deadline for this stage of the project will be agreed upon. 

Once that deadline comes, the business team can review the work they have done and go over the results of anything they experimented with at this stage. 

This can result in empowered teams because making progress in meaningful work can be one of the most important things for office morale. Breaking a big project up into smaller stages can do just that. 

Careful Review Process

As discussed above, these types of projects are broken up into smaller stages, so business teams need to evaluate each stage before moving on to the next. This allows teams to have a thorough review process. 

That can be a big thing because if a project has 10 stages, catching a mistake in the first stage can be a lot easier to fix than going all the way back to the beginning of the project later to fix it. 

You can argue that this can help make a business customer-centered. Not only do they want to get their product out to a customer faster but also make sure that there are no issues once it is out. A customer-centered business knows how to meet both of these needs at once, and having a thorough review process like this definitely helps. 

Adapting to Developments 

One thing that businesses have to be able to do is be good with adaptability. There is going to come a point when your business faces an unexpected issue. 

Adaptability can come into play when a recent business trend results in your business falling behind. This is not likely something a consultant can help you with because your team is still responsible for efficient operations. 

This can even come into play in the middle of one of your own projects. If you realize something does not work about halfway through your project, you need to fix it before it is too late. This could require a change of strategy, where only people that are adaptable can survive such a drastic change. 

Strategize and Coordinate

Finally, this type of PMO should encourage teams to openly strategize about their project. It should also encourage them to coordinate plans and tasks because in this system, a team is only as strong as their weakest link. 

This is going to take a lot of communication and a lot of efficiency to run such a big project. With that being the case, it is crucial that your team is able to work together and communicate any ongoing issues. If you run into a big hurdle, you can even get a consultant as a fresh pair of eyes to help your team. 

Use Agile PMO 

These are some of the benefits of agile PMO. At the end of the day, this is one of the best systems out there for efficiently taking a creative project to the next level. 

Business teams need good communication and to come up with a solid plan at each stage of a project. Then, they need to review their progress at the end of every stage to see if any errors occurred. It can result in a very successful project. 

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